SCHOOL/GROUP VISITS PROGRAM POLICY

School/Group Visits

The Weston Public Library encourages group visits to the library by local schools, organizations, and groups.

An appointment must be scheduled.

Because we have a very busy schedule with various library programs, we ask that any group that plans to visit the library to schedule an appointment at least a week prior to their visit, even if staff assistance is not required. In this way, we can avoid conflicts between groups and provide better assistance to all our users.

Groups must have a purpose for their visit.

When a group comes with a clear purpose (i.e. exploring a literary theme, conducting research), library staff can provide the group with needed services while maintaining an orderly and educational atmosphere for all our patrons.

This is especially important for large groups and for elementary and middle school children. Students learn to use the library and appreciate library resources when they have a positive library experience.

Groups must be well-supervised.

Teachers or adult supervisors must remain with the group at all times.

Groups should not split up to different areas of the library unless each part of the group has a teacher or supervisor with them.

Storytimes can be arranged for special groups.

The group needs to contact the library at least two weeks in advance to arrange a time, date, and space.

If a theme is required, the library needs to be told at the time the event is scheduled.

Although we would like to have groups visit as often as possible, we do have a very busy schedule, and sometimes not enough staff to go around. For that reason, we cannot schedule preschool Storytime visits more than one time per month for the same class.

A Reference Assistance or Librarian Speaker can be arranged.

Library Reference assistance or a librarian speaking to the class can be arranged for class visits with prior notification. Please call the library at least two weeks ahead of time, so we can rearrange our schedule if needed.

Special collections of books can be pulled.

Collections of books can be pulled for a Reference shelf or for a class visit. Please call us before the assignment is given to children, so that the books are still here for the class. We can also get books from other libraries on specific topics, but need to be informed at least two weeks prior to the class visit.

Meeting rooms are available.

Arrangements to use special areas of the library (i.e. the Community Room, the Conference Room, or the Local History Room) need to be scheduled WELL IN ADVANCE. Some of these rooms are booked months ahead of time, so call as soon as possible. Please call 781-786-6181 for Community and Conference Room Reservations. Please call 781-786-6170 for the Local History Room.

The Storytelling Room is for Library use only. It is used for library programs or for group visits when a librarian is presenting a Storytime or class assignment lesson.


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